General Information
Registration is now open – Join us for the 9th “MPN Horizons: Learn. Share. Grow” Conference
DATE: 6th – 8th September 2024
LOCATION: Warsaw, Poland
The MPN Advocates Network (MPN AN) Steering Committee is delighted to announce the highly anticipated return of the 9th Annual MPN Horizons event, which will be held in stunning Warsaw, Poland.
Discover essential medical topics, including MPN State of Art, Emerging Therapies and Treatment Strategies. Additionally, the conference provides a unique opportunity for the exchange of ideas, interaction, sharing of best practices, establishing alliances and networking across borders, as well as introducing new ideas to your own organization. Stay tuned for more topics to be announced soon.
Moreover, we will hold regional meetings in person to address the core needs of specific regions like last year. Share your advocacy experiences, strategies, and experiences with like-minded advocates.
Make sure you don’t miss out on this transformative experience. Visit the registration desk on the platform to secure your spot at the 9th MPN Horizons event in Warsaw, Poland.
Warsaw, Poland will host MPN Horizons 2024. Registration will be available for up to three participants per organization.
Option 1: A full scholarship will be provided to the first delegate from the patient organisation who meets the eligibility criteria. As part of your scholarship, you will receive an economy-class return flight from your home country to Warsaw and you will not have to pay the conference fees & accommodation. (Please discuss this with your Organisations Leader and obtain their approval)
Option 2: To qualify for a second delegate from the same patient organistaion, your organization must submit and present the poster during the allocated session in our programme “Poster Walk” (please visit our poster page on our website for more information or contact Marija). If you agree to this criteria for second delegate from the same patient organization, the conference fee (800 Euros) will be waived, however you will have to arrange your own travel to Warsaw.
Option 3: A third member of the same patient organization will be responsible for both his/her own travel and the 800 Euro conference fee.
What are the eligibility criteria?
Participants who wish to take advantage of the above-mentioned options must fulfill the following requirements:
- Be a staff member or volunteer of a MPN patient organization that is an active member of the MPN Advocates Network
- An individual who is in the process of setting up an organization for MPN patients
- Possess a position that allows them to participate in ongoing advocacy activities and initiate new initiatives
- Ability to communicate in English
Depending on your choice, the registration form will have the above-listed options, and you will have to specify and confirm (in case of 2nd delegate) which option you want to choose before submitting the form.
If you need further information please contact Marija our Network Manager on email: [email protected] or on Tel: +389 7785 9659 through WhatsApp, Viber or Telegram.
A conference fee of EUR 800 is applicable to the third delegate and will be invoiced to the participant in the name of the Leukemia Patient Advocates Foundation, Switzerland, in advance of the meeting. The conference fee covers:
- Maximum 4 nights of accommodation
- Local transportation from Warsaw airport to the conference and back.
- Food and beverage (breakfast, lunch Friday to Sunday and dinner Friday and Saturday only), during the conference only.
- Free Wi-Fi internet in conference rooms, and in bedrooms too.
- The general costs of the conference.
*Note: The Conference fee DOES NOT cover Thursday Lunch or Dinner & Sunday Dinner.
It is the responsibility of the second and third delegate to arrange their travel to Warsaw International airport (e.g. flights). The conference fee does not cover incidental costs like bar, mini-bar, phone calls, taxi costs, upgrades for double rooms, relatives attending the conference, and any other non-official activities.
Payment of the conference fee must arrive before the start of the conference. It must also be paid in case of cancellations after 1st August 2024. The conference fee should be paid by internet transfer to the foundation. Should another postal address be required on the invoice for the conference fee, the delegate must provide a note during the electronic registration process, stating the full postal address and the name of the organization who will pay the conference fee.
Conference fee and travel costs for representatives of the sponsors
Sponsors’ delegates are also expected to register on our Horizons Platform. Room bookings will then be made by the MPN AN organizing team. Sponsor representatives are expected to settle their room costs at the hotel. We will organise their individual local transport to the conference venue if they provide us with their flight details at least two weeks before the conference. Costs for attending the conference, including the daily delegate rate and all meals, will be covered by us and will not be invoiced to pharma representatives.
If you have any Questions?
If you need further information, please contact please contact Marija our Network Manager on email: [email protected] or on Tel: +389 7785 9659 through WhatsApp, Viber or Telegram.
Arrival, departure dates and times
Arrival date: Thursday 5th or Friday 6th September 2024
MPN Horizons 2024 will kick off at 01:00 pm local time with a warm welcome and the official opening session.
Depending on traffic, you’ll need approx. 30 minutes to get from the airport to the hotel. Arrangements will be made for a shuttle service from the airport to the hotel (see details below).
We will depart either on Sunday, 8th September 2024 or on Monday, 9th September 2024, depending on the flight schedules. We recommend that flights do not depart before 04:30 pm on Sunday in order to be able to attend all sessions.
Travel of patient advocates, steering committee and speakers
Our team will arrange flights for the first delegate from the patient organisation, Steering Committee, as well as speakers. If this applies to you, please refrain from booking your own travel. On the registration form, please specify your preferred departure date and time, your preferred origin airport, your preferred airline, etc. In addition, please let us know what day and time you would like to return. Taking into account the limited budget of our non-profit organization, the travel agency will do its best to book your flights based on your preferences. Getting the best available rate is important – it increases every day closer to the conference – so please complete this process as soon as possible.
It is expected that the second and third delegates from the same organisation and those from Pharma sponsors will arrange their own travel to the Warsaw International airport (e.g. flights).
Free transportation will be provided from the airport to the conference venue and back again.
After booking your flights, please provide Marija from our management team email: [email protected] with your travel details so we can arrange your local transport and accommodation accordingly. These details should be provided no later than 1 month before the meeting on 6th August 2024.
Listed below are the contact details for our travel agents All Tours:
Email: [email protected] and [email protected]
In case of emergencies: Avigail’s mobile number +972 504 265 880 you can reach with WhatsApp
For any of your travel queries please copy Giora Sharf at: [email protected]
Travel of sponsors representatives
You should book your own flights. Please send us your flight details so we can arrange your transfer to the hotel and book a room accordingly. You will pay for the room directly at the hotel.
For any questions, please contact please contact Marija our Network Manager on email: [email protected] or on Tel: +389 7785 9659 through WhatsApp, Viber or Telegram.
How To Get a Visa to Warsaw: Tips and Advice
The nationality of the traveler determines whether or not a visa is required. Click here to view the list of countries whose citizens are required a Schengen entry visa: https://www.gov.pl/web/georgia/countries-that-need-visa-for-poland
This early registration deadline is crucial to facilitate timely visa appointments and document processing. Once the team has confirmed your registration and sent you the necessary support documents, we strongly encourage you to promptly initiate the visa application process. Taking swift action will aid embassies and visa agents in having sufficient time for processing. Your prompt attention to these deadlines is greatly appreciated, as it enhances the likelihood that all participants can fully engage in this enriching event without facing logistical challenges.
Marija our Network Manager, will supply you with accompanying (supporting) documentation once your application has been approved by the Horizons team.
Accompanying (supporting) documents that will support your visa application will be:
- Flight Itinerary
- Hotel Confirmation
- Invitation letters by:
- Local Patient organisation – Alivia Onkofundacija
- MPN Advocates Network – LePAF that will be detailing that all costs including travel, hotel food will be covered by LePAF
The processing time for a Schengen visa is approx. 20 calendar days however it may take longer and up to a few months. Please arrange your appointment to submit your application immediately after you receive your supporting documents from Marija. You may apply up to six months before the start of the intended visit. As mentioned above the processing time may be longer if you are missing any documents or if it is a busy time of year. For this reason, you should contact Lidija before applying.
We would like to remind you that you need to make sure you have valid travel documents with a valid passport for at least six months, and if you need help, please do not hesitate to contact Marija our Network Manager on email: [email protected] or on Tel: +389 7785 9659 through WhatsApp, Viber or Telegram.
City of Warsaw
Warsaw, the dynamic capital of Poland, stands as a testament to resilience and reinvention. Emerging from the ashes of wartime devastation, the city’s meticulously reconstructed Old Town enchants visitors with its blend of Gothic, Renaissance, and Baroque architecture. Here, cobblestone streets wind past charming cafes and picturesque squares, offering glimpses into the city’s storied past.
Yet, Warsaw is not bound by its history alone. Modern skyscrapers pierce the skyline, a symbol of the city’s thriving economy and forward-looking attitude. Amidst this urban landscape, Warsaw pulses with energy, fueled by a vibrant arts scene, bustling nightlife, and a culinary landscape that blends traditional Polish flavors with innovative twists. From the solemnity of historic landmarks to the excitement of contemporary innovation, Warsaw invites exploration and discovery, embodying a city that embraces its past while eagerly embracing the possibilities of the future.
Conference Venue:
Nyx Warsaw, located at Chmielna 71, 00-801 Warszawa, Poland
https://www.leonardo-hotels.com/warsaw/nyx-hotel-warsaw?utm_medium=link_site_gmb&utm_campaign=nyx-hotel-warsaw
CALL FOR ABSTRACTS (Best Practice Session) – MPN Horizons 2024 presentations on advocacy best practices
What is the Advocacy Best Practice Sharing session?
The MPN Advocacy Best Practice session, to be held on Sunday, 8th September 2024, will include very short presentations and concise, focused discussions on successful advocacy topics held by your groups. The presentations should describe a key initiative that you have implemented, of which other MPN patient organisations could learn from and where they may also be inspired to do the same. You should also share what went right and potentially what went wrong and what you would do differently next time. The presentations should NOT be about your organisation as such.
The aim of the session is to provide participants with the opportunity to learn from the initiatives and experience of other MPN organisations in these advocacy areas, not to learn about specific patient organisations as such.
Participants are now invited to submit abstracts for this session until 5th August 2024. The MPN Horizons Steering Committee will then review all abstracts and select those that will be presented during the session.
For any questions, please contact please contact Marija our Network Manager on email: [email protected] or on Tel: +389 7785 9659 through WhatsApp, Viber or Telegram.
CALL FOR POSTERS: MPN Advocacy Poster Area at MPN Horizons 2024
We will print your poster in Warsaw
An exciting addition to this year’s program is the Poster Session, providing an interactive platform for sharing insights and innovations. There is a whole session dedicated to posters in our programme and we will display posters outside the main meeting room in a designated area.
As an enticing incentive, delegates presenting a poster not only contribute to the collective knowledge pool but also have the chance to bring a second delegate where conference fee will be waived for the second delegate. The best part? We’ll take care of printing the poster for you, ensuring a seamless and impactful presentation.
Take this opportunity to have a second delegate attending this year and for your organistion to showcase the key activities at the conference and to learn about the initiatives and experiences of other MPN organizations from around the world. Make sure your organization is represented on a worldwide platform and share activities, like its annual activity or a special project that made an impact on the MPN Community in your country. Only requirement is that you must send us your file no later than Sunday 11th of August 2024 to take advantage of this excellent opportunity.
Bring a second delegate and be in the running to Win the Best Poster Award!
During the conference, there will be an opportunity to vote (once only per organization) for the best poster and we will announce the winners on Sunday, 8th September 2024.
Let your creativity run wild!
Participants can use the poster template or can have their own design. But do not forget to send your poster to Marija at: [email protected] by 11th August 2024. If you are not sure how to create a poster, you can use the poster guidelines and template that was sent in your invitation to register email, visit our Horizons 2024 Conference page on our website, or contact Marija at [email protected].
Register for the MPN Horizons 2024 Conference
Click to view the agenda